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Leave Management

Submit, approve, and track employee leave requests

Leave Management System
Streamlined process for managing employee leave requests with customizable categories and approval workflows

The Leave Management system allows employees to submit leave requests and managers to approve or deny them efficiently. The system supports various leave types, tracks request history, and provides comprehensive reporting for better workforce planning.

Submit Requests

Easy leave application

Approval Workflow

Streamlined approval process

Track Status

Real-time updates

Reports

Analytics & insights

Leave Request Submission
Submit requests for various leave types
Specify start and end dates with reason
Automatic calculation of working days
Track request status in real-time
Approval Management
Approve or deny requests with notes
View employee details and history
Bulk approval for multiple requests
Email notifications for decisions
Leave Categories
Customizable leave types
Set default entitlements per category
Configure approval requirements
Track usage and remaining balance
Reporting & Analytics
Leave request statistics
Department-wise leave trends
Approval time analytics
Export data for external analysis
How to Use Leave Management
Step-by-step guide for employees and managers

For Employees

1

Submit Leave Request

Go to "My Leaves" → "New Request" and fill out the leave request form with your preferred dates, leave type, and reason.

2

Track Status

Monitor your request status in the "My Leave Requests" section. You'll see updates as your request moves through the approval process.

3

Receive Notification

Get notified via email when your request is approved or denied. You can also check the system for detailed feedback from your manager.

For Managers

1

Review Requests

Navigate to "Leave Requests" to see all pending requests from your team members. Click on any request to view full details.

2

Make Decision

Click "Approve" or "Deny" and optionally add notes explaining your decision. The system will automatically notify the employee.

3

Monitor Trends

Use the reporting features to analyze leave patterns, identify trends, and make informed decisions about team scheduling.

Leave Types & Categories
Common leave categories and their typical usage

Standard Leave Types

Vacation Leave

Annual leave for rest and recreation

Sick Leave

Medical leave for illness or injury

Personal Leave

Personal matters and appointments

Maternity Leave

Leave for expecting mothers

Special Leave Types

Paternity Leave

Leave for new fathers

Bereavement Leave

Leave for family bereavement

Study Leave

Leave for educational purposes

Unpaid Leave

Leave without pay

Best Practices
Tips for effective leave management

✅ Do's

  • Submit requests well in advance
  • Provide clear reasons for leave
  • Review requests promptly
  • Keep records of all decisions

❌ Don'ts

  • Don't submit last-minute requests
  • Don't ignore pending requests
  • Don't approve without review
  • Don't forget to communicate decisions
Common Issues & Solutions

Request Not Showing

If your leave request isn't appearing:

  • • Check if the request was submitted successfully
  • • Verify you're looking in the correct section
  • • Refresh the page or clear browser cache
  • • Contact your manager if the issue persists

Can't Submit Request

If you're unable to submit a request:

  • • Ensure all required fields are filled
  • • Check that dates are valid and not in the past
  • • Verify you have sufficient leave balance
  • • Try submitting during business hours

Approval Delays

If requests are taking too long to approve:

  • • Follow up with your manager directly
  • • Check if your manager is available
  • • Consider escalating to HR if urgent
  • • Review company leave policies